From your Call For Papers to your conference proceedings, Ex Ordo is with you all the way.
Custom Form Builder
Create a custom form for your authors in minutes. Include tracks, topics, abstracts, papers, attachments, presentation types, word counts, custom fields, special characters, formatting and more.
Role types included are: Chair, Author, Reviewer, Assistant, Track Chair, Review Group Chair and Data viewer.
No downloads or installations. Everything is stored online on our secure servers (99.99% uptime) and backed up daily.
Set all system deadlines using a local timezone.
Author submissions are autosaved as they go. Authors and co-authors get automatic email confirmations of their submissions.
Single or Multiple Tracks
Choose Single Track for small conferences or Multiple Tracks for larger conferences (with separate tracks, deadlines, topics and pools of reviewers)
Give full access to your committee so they can see all the data and track the conference progress in real-time, 24/7.
Exports & Reporting
Download all conference data to Excel for offline analysis.
Simple Abstract Book
A Word file with all the abstracts so you can create your own book of proceedings.
Individual, Secure Account
Each user has a unique, password protected account.
Search & Bulk Actions
Search and filter authors, submissions, reviewers, by topic, track, score. Use bulk actions to export, withdraw and email en masse.
You can have unlimited administrators in all conferences.
Scalable and Flexible
Used by conferences of all sizes across all disciplines - from 50 to 5000 submissions.
Custom Reviewer Widget
Build a custom widget for your reviewers to score, comment and make recommendations.
Prior to reviewing, reviewers can send a submission back to the chair to assign it to someone else.
Restrict reviewers from an organisation being allocated submissions from their colleagues.
Number of Reviews
Best practice is 3 reviews per submission. Set the number to match your own workflow.
Comments and Scoring
Reviewers score with simple dropdowns and can add comments in text boxes.
Comments for Authors and Chairs
Reviewers can make comments for authors, and add comments just for the chair.
Our 1-Click allocation gives a best-fit match of submissions to reviewers. You can manually tweak the allocation before review begins.
Reviewers can download the full set of submissions for offline access.
1 or 2 Stage Review
Review in 1 stage (e.g just abstracts), or in 2 stages (e.g abstracts first, then papers).
Single or Double Blind
With single blind, reviewers can see the author names. With double blind, the author names are hidden.
Identify the slow-moving reviewers. Send reminders with 1-click. Re-assign reviewers, close off and disable reviews to complete the review process by your deadline.
Accept and Reject
Use simple drop downs to tag submissions with Accept or Reject.
Collect Final Abstracts & Papers
Accepted authors can upload amended abstracts and full papers.
Accepted submitters can confirm attendance to help build your programme quicker.
Drill down to each submission to see individual reviewer scores and comments.
Export all the review data for offline analysis.
Request Author Feedback
Ask authors to explain how they have acted upon reviewer feedback.
Review the final drafts in a 2nd review stage before making your final decision.
Add Chair Comments
Add chair comments for the authors (in addition to the comments from reviewers).
Send accepted and rejected notifications to authors with 1-click.
Authors can transfer copyright via a simple checkbox or by uploading a signed disclaimer.
The registration module is free for Ex Ordo users. Only Paypal's own fees apply.
Export the registration data to Excel for offline analysis.
Custom Registration Form
Customise your registration form with early/late fees, currencies, social events, workshops, dietary, delegate badge info and more.
PayPal manages your customer's credit card details, and is fully PCI compliant and secure.
Online & Offline Payments
Take payments by credit/debit card or offline.
Links to Paypal
The registration form links to your Paypal a/c. Payments are transferred directly to your bank a/c.
Create an online timetable and publish it to the web for open or password-protected access.
Collect Presenter Biographies - these are automatically linked to the presentationin the timetable.
Integrated with the core system. Any changes (e.g late withdrawals) are updated in real-time.
No Data Re-entry
All data is pulled across from the main system so there is no data re-entry.
Presentations & Posters
Collect presentation and poster material and include these in the timetable.
PDF & Excel Timetable Overview
A PDF of the top level of the timetable and an excel version that you can manipulate.
Get a USB/Flash drive-ready version of the timetable with links to all the collateral material.
Automatically check for conflicts to ensure no author is in 2 places at once.
Available Online 24/7
Publish to the web and make it available to all or to password protected.
1-click download of all presentation files for easy transfer to conference computers.
Available for 2 years
The timetable remains online for 2 years after the conference.
We can create a full print-ready PDF book for your conference. Just give to your printer or add to your website.
Let Ex Ordo build your book, saving you days of work at a crucial time in your conference.
Includes front and back cover, foreword, sponsors, table of contents, formatting, full list of abstracts or papers, abstract images, page numbering, and author index.
Order by Format or Date
Order the list of abstracts or papers by format (e.g. oral, poster), or by time (as the presentations occurred).
Setup takes 30 minutes. Start collecting submissions straight away.
Unlimited Email Support
Unlimited technical email support for you and your participants. Mon to Fri 4am-5pm ET.
Secure, Hosted Storage
Your conference data is safe. Our servers have 99.99% uptime, daily buckups, redundancy and secure login through https.
You only pay for the number of submissions you review. We bill 50% on order and 50% when the review process begins.
End of Conference Report
Download a final report with all the data from your conference.
Ex Ordo's unique To-Do's, Work flows, Stats and Reminders keep your conference on track.
Our knowledge base articles and videos help you and your participants use the system effectively.
Role types include author, chair, assistant, track chair, review group chair, reviewer and data viewer roles.
Single and Multi-License
We have license options for one-off or multiple events. Contact firstname.lastname@example.org for further details.
You can have unlimited administrators in all conferences, each with full or view-only access.
4 phone calls with a dedicated Ex Ordo expert at the key stages in the conference.
Everything is hosted on our secure servers, which are backed up daily.
Use Ex Ordo's email centre to send targetted emails with just 3 clicks. Copy the pre-built email templates or create your own.
Kickstart the next conference
Use the data to send the next event (e.g author and reviewer mailing list, topics, tracks, etc). Participants can use their existing account for access.