Abstract management software is a system that helps conference teams collect, review, and manage submissions for papers, posters, and sessions. It replaces manual inbox workflows, scattered spreadsheets, and version-tracking issues. For societies and scholarly events, it helps keep the call for papers organised, reduces admin load, and gives authors and reviewers a consistent, reliable space to work.

Ex Ordo is designed specifically for scholarly conferences, so the workflows match how conference organisers actually run events. The system adapts to complex tracks, panels, and formats, and it guides authors and reviewers through each step without adding friction. It also keeps the organiser view simple, so you can see progress, gaps, and workload at a glance instead of managing a patchwork of tools.

The Ex Ordo platform focuses on solving three core problems impacting event organisers:

• Bandwidth and capacity issues - saving your team time and enabling you to turn round an event in as quickly as ten weeks.

• Integrating events with wider organisational workflows - including membership and publication workflows

• Receiving quality, timely support. Our support team offers robust onboarding for all customers, over 17 years of expertise in event support and a 90 minute response time SLA.

The platform automates reviewer assignments, sends reminders, and supports detailed scoring and commentary. It gives chairs and committees the clarity they need to make decisions quickly, even when dealing with large submission volumes. Once reviews are complete, organisers can move directly into decisions and programme building without exporting data or starting a new workflow.

At Ex Ordo, we understand that great conferences are built on solid peer review. So we’ve given you the tools to lay a strong foundation.

• Structure your conference along one single track, or create multiple tracks with their own deadlines and chairs.

• Configure your peer review process to deliver a high-quality programme.

• Build a clear marking scheme that’s got everything reviewers need.

• Start allocating submissions to reviewers as soon as you want.

Ex Ordo works with many of the world’s leading scholarly societies, associations, and universities, supporting them with the submission and review process of selecting programme content for their conferences.

Ex Ordo uses modern security practices to protect submission data. Information is encrypted, access is controlled, and the system follows established standards for data protection. For societies handling thousands of author records, this gives event teams confidence that sensitive submissions and personal details stay protected throughout the entire cycle.

In 2025, Ex Ordo made significant infrastructure upgrades. The big investment that has been designed to future proof the platform to ensure it remains the most modern, adaptable conference management solution on the market.  This work is about more than technology; it’s about ensuring our partners can continue to depend on a platform that grows with them, not against them.

The system automates many of the repetitive tasks that typically absorb event-team time. Smart reviewer assignments, structured reminders, progress dashboards, and built-in communication tools mean fewer manual touchpoints. Teams can focus on higher-value work, while Ex Ordo keeps the operational pieces moving in the background.

Features such as:

• Our powerful allocation tool helps you automate the matching of submissions to the best-qualified reviewers.
• You can sync your programme to your mobile app with a simple click of a button. 

• Our conflict checker helps you ensure presenters are never scheduled in two places at once.

At Ex Ordo, we know that not every conference works in the same way. That's why we place a big emphasis on the support element of what we offer. Ex Ordo provides hands-on support from setup through to programme building. The support team helps configure your workflow, tests everything before launch, and stays available during busy submission and review periods. Organisers can rely on prompt, knowledgeable help instead of managing technical questions alone.

Our customer Success teams comes with nearly 20 years conference organising and support experience. Whether you are in the US, Europe, Africa or Asia our support team promises a 90 minute response time SLA. We've unlimited email support from 9am-6pm GMT, with a 4 hour response time within those hours.

The Ex Ordo system is a scholarly-specific connected conference system. Our core abstract management connects and enables a smooth transition through each facet of our efficient system. Whether that is our virtual or hybrid system, our mobile app, registration system, session planning or book of proceedings we will help you deliver in a time and stress-saving manner.

Ex Ordo also has single sign-on with membership systems and we are working on more integrations to help our customers streamline their workflows. If you have any request please include it when you request a quote. 

Authors and reviewers can log in, follow clear steps, and complete tasks without needing instructions from the organising team. The interface is clean and straightforward, so people spend their time submitting or reviewing rather than figuring out how the system works. This reduces support queries and helps the whole cycle move more predictably.

Here is a quotes from a author at Ex Ordo customer company ASEM. 

"It is extremely user-friendly. Everything went smoothly and I didn’t feel confused at any stage. Everything was clearly explained, which is so important because usually I’m stressed when submitting and there’s a chance I’ll miss the tiny details. But the software made it so much easier. This has been the best conference submission software I’ve used to date."

Author at ASEM.