With research conferences, the review process is crucial to developing a strong technical program. Submissions to conferences should be reviewed by experts in each particular topic area. Reviewers score and grade submissions and make a recommendation for acceptance or rejection to the chair.
Ex Ordo’s platform minimises the pain involved in reviewing. Our aim is to make this process as seamless as possible for reviewers and chairs.
It’s easy to add reviewers to Ex Ordo. By following a few simple steps, chairs can add as many reviewers to the system as they deem necessary.
First of all, they will be required to select the reviewing option on Ex Ordo’s application. When they do this, a green button will appear saying “Add Reviewers”. Once this button is clicked, a 4 step workflow will appear.
Step 1 is the options step, this is where you can add review groups (used by more complex conferences) if required.
Step 2 is where you import all of your reviewers details. These details are typically first name, last name and email address.
Step 3 is the “check & confirm” stage. This is where you ensure all your reviewers details are correct and amend any types of errors where necessary. When finished, you are required to click the done button and the system will import the reviewers.
Allocating to Reviewers
When a reviewer logs into Ex Ordo for the first time, we ask them to select their topics/areas of expertise. When the system runs the one-click allocation, the appropriate reviewers will be allocated the appropriate submissions based on the common topic area(s). This prevents reviewers being allocated a submission with a topic they’re not 100% confident reviewing – and no more allocating by using sticky notes for you!
Balancing the Workload
Another pain point for reviewers is being over-burdened with submissions to review. Reviewers review in their spare time (often after their own full-time job). You can set a max number of submissions that each reviewer should be allocated. The system can also prevent conflicts of interest so that reviewers don’t receive submissions from colleagues in their organization.
There are many additional pain points we solve for chairs and their reviewer – offline review, decline a review, easy-to-use making scheme etc. Why not schedule a demo to see for yourself?