Removing Reviewing Pain Points with Ex Ordo

With research conferences, the reviewing process is crucial for developing a strong technical program. Submissions to conferences go through a reviewing process by reviewers who are experts in that particular topic area.

Reviewing an abstract means reading to a level that you understand what the authors did, why it’s interesting and why it’s important. Reviewers are required to accept or reject the abstract based on whether they think the contribution is significant enough.  

At Ex Ordo, we eliminate all the pain involved in reviewing. Our aim is to make this process as seamless as possible for chairs and reviewers.

Adding Reviewers

Ex Ordo make it easier than ever to add reviewers to an abstract management system. By following a few simple steps, chairs can add as many reviewers to the system as they deem necessary.

First of all, they will be required to select the reviewing option on Ex Ordo’s application. When they do this, a green button will appear saying “Add Reviewers”. Once this button is clicked, a 4 step workflow will appear.

The first step is an options step, this is where you can add review groups and tracks if your particular conference requires it.

Step 2 is where you import all of your reviewers details. These details are typically first name, last name and email address.

Step 3 is the “check & confirm” stage. This is where you ensure all your reviewers details are correct and amend any types of errors where necessary. When finished, you are required to click the done button and the system will import the reviewers.

Review

Allocating to Reviewers

When a reviewer logs into Ex Ordo for the first time, we ask them to select a topic of knowledge or expertise. The reason for this is when the system runs the one-click allocation, the appropriate reviewers will be allocated the appropriate submissions based on the common topic area(s). This prevents reviewers being allocated a submission with a topic they’re not 100% confident reviewing – and no more allocating by using sticky notes for you!

Evening out the Workload

Another pain point for reviewers is being over-burdened with submissions to review. Reviewers review in their own spare time (often after their own full-time job). With the click of a button, we can set a max number of submissions that each reviewer should be allocated.

 

There are many additional pain points we solve form both the review and administrator point of view – offline review, easy-to-use making scheme etc. Why not schedule a demo to see for yourself?

 

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