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Conference Planning Guide

How to organize a research conference your delegates will love.

Time Trap #4 – Collecting Conference Material

4 November 2013

In our previous posts we’ve looked at how organisers can save admin time in Abstract Submission, Peer Review and Accepting and Notifying Authors. We are nearly there! However, significant time savings can still be found in the final time trap – Collecting Conference Material. At this stage, authors submit the final corrected versions of their abstract/paper, plus other material…

Conference Programme

Time Trap #3 – Accept and Notify Authors

4 November 2013

In the first 2 posts in this series, we’ve looked at the admin time savings a chair can make in Abstract Submission and Peer Review. This 3rd stage is the “Accept and Notify Authors” Stage. The conference has now reached the point where all the submissions have been reviewed, and the chair has to decide which abstracts to accept/reject…

Conference Programme

Organiser Time Traps #2 – Peer Review

30 October 2013

Picture the scene – you’re a conference chair/organiser and you’ve just closed off your call for papers. You’ve received 300 submissions, even more than you anticipated. You decided early on that each abstract would be reviewed by 3 people, so you have now 900 reviews to be carried out.  So how do you allocate 900…

Peer reviewing

Respecting your Reviewers

18 October 2013

Following on from last week’s post on Guide to a Happy Chair at the Reviewing Process, this week we will look at the other side of the coin-the Reviewers. The reviewing stage happens after all abstract submissions are taken in. Reviewers are crucial to making a research project happen. The key to ensuring they are…

Peer reviewing

Minimising Problems during Reviewing

11 October 2013

For a conference to be successfully set up and carried out, a lot of inputs have to be taken into consideration- from authors, reviewers and administrative staff to name just a few. With the exception of a meeting planner, most if not all other staff have other full-time duties. This poses a problem for the…

Peer reviewing

Mobile Apps For Your Conference – Part 2

27 July 2013

Event Coordinator came in at number 6 in Forbes list of the most stressful jobs of 2012. That’s in the same league as: pilots, military soldiers and fire-fighters! Mobile event apps should make your life easier, so we took a look into which ones do this best. [UPDATE: We’ve just launched our own mobile conference…

Conference Programme Conference Day