10 questions to ask when choosing a conference venue

Choosing a conference venue? Use these 10 questions to help you whittle down your options. When you’re choosing a conference venue, a checklist can help you wade through the options out there. Ask the following 10 questions on your venue visits to make sure you haven’t missed anything important. 1. How accessible is the location? Your delegates should…

Getting more from your conference suppliers

Tips from conference professionals on finding – and dealing with – suppliers for your research conference. When you’re new to the conference-organizing party, there can be a million things you need to get to grips with. Finding helpful, value-for-money conference suppliers is one of them. Thankfully, professional conference organizers Robin Baldwin in Canada and Sarah…

Your conference presentation checklist

Presenting your first paper at a conference? Use this conference presentation checklist to help you prepare. Sometimes it can seem like the skill of presenting is gifted to only a magical few who can captivate a room full of conference delegates. But a good presentation is mostly the result of solid preparation. If you’re an…

Accessible conference design – 10 things to consider

Improving access to your research conference means considering how the whole event is designed, wheelchair ramps alone won’t cut it. “Having organized a couple of conferences, I don’t think anyone’s ever said to me, ‘Here’s a book on how to make your conference accessible.’” Professor of Gender and Employment Studies Dr Kate Sang recently carried…

5 Free collaboration tools every conference organizing committee should use

Use these free collaboration tools to help you organize a fantastic research conference, no matter where your committee members are located. You’ve got your conference organizing committee lined up. Your steering committee is set. You have a program chair, and a local chair too. There’s just one issue: you’re all dispersed across different locations. When…

Why accessibility at conferences impacts academic debate

Lack of accessibility at conferences doesn’t just exclude disabled delegates, it damages the quality of academic debate. Packed programs that leave little time for fresh air or relaxation breaks, venues unsuitable for people with mobility issues, and lack of awareness of individual needs. Dr Kate Sang is Professor of Gender and Employment Studies at Heriot-Watt…

Showing your conference logo some love

If you’ve never been involved in logo design before, you probably haven’t considered how much thought goes into these little guys. Let me give you an example. You know those logos? You’re not sure what’s wrong with them, but you know they’re just not quite…right. “Make a logo,” someone probably said, “make it look like…

6 Mistakes conference delegates make (and how to avoid them)

Research conferences are gold. When it comes to strengthening your work, there aren’t many things that can beat them. Where else can you talk to researchers in your field, expand your social and professional network, promote yourself and discover new streams of thought? All over an exhausting exciting few days. Conferences are your research social…