1. Introduction

This Terms of Service applies to a Conference Participant. A Conference Participant is a person who sets up an account on Ex Ordo to access a conference that has already been created by a Conference Organiser. Examples of a Conference Participant include an author submitting a paper to be included at the conference, a reviewer who is grading a paper, or a delegate who is attending the conference.

Note: Your Conference Organiser is a person or organization who created/owns/manages the conference on the Ex Ordo platform that you wish to participate in. View the Terms of Service for a Conference Organiser. Please note that your Conference Organiser may have additional policies that you need to agree to in order to participate in their conference. You should check with your Conference Organiser if any such policies exist.

This Terms of Service for a Conference Participant should be read in conjunction with the Conference Participant Privacy Policy, available below.

This website is owned by Ex Ordo Ltd ("Ex Ordo"). The content of the site belongs to Ex Ordo unless indicated otherwise. Copyright and all intellectual property rights in the content of this site are vested in Ex Ordo and reserved, unless indicated otherwise.

The Ex Ordo brand names and logos, are unless otherwise stated, registered trade marks. All reproduction, use and/or modification made without the prior written permission of Ex Ordo is liable to constitute an infringement of copyright.

By using any of the Ex Ordo web sites (in these terms we call these sites and any successor sites, and any software provided by Ex Ordo for use with the site, "Service", "Site", "Application", "Software" and in relation to Ex Ordo, "we", "us", "our" and terms of similar meaning), or any other services of Ex Ordo you are agreeing to be bound by the following terms and conditions ("Terms of Service").

Ex Ordo reserves the right to update and change the Terms of Service from time to time without notice. Any new features that augment or enhance the current Service, including the release of new tools and resources, shall be subject to the Terms of Service.

Continued use of the Service after any such changes shall constitute your consent to such changes. If you do not agree with the changes you can cancel your account with us without further obligation. You can review the most current version of the Delegate Terms of Service at any time.

2. Setting up and using your account

2.1 Registration Terms

To register and use the Service, you must:

1. provide your full legal name, a valid email address, and any other information reasonably required in order to complete the signup process;

2. be 18 years of age or older;

Accounts registered by "bots" or other automated methods are not permitted;

You are responsible at all times:

1. for maintaining the security of your account and password. Ex Ordo cannot and will not be liable for any loss or damage from your failure to comply with this security obligation; and

2. for all content posted and activity that occurs under your account.

2.2 Using Your Account

Each user requires a single account on the Ex Ordo platform. Your account does not restrict you to an individual conference. You use this single account to access all the conferences you are participating in on the Ex Ordo platform. Your account remains valid unless it is cancelled or terminated.

2.3 Modifications to the Service

Ex Ordo reserves the right at any time and from time to time to modify, temporarily or permanently, the Service (or any part thereof) with or without notice. Such notice may be provided at any time by posting the changes to this Site or the Service itself. Ex Ordo shall not be liable to you or to any third party for any modification, price change, suspension or discontinuance of the Service.

2.4 Cancellation and Termination of Your Account

A request to cancel your account on Ex Ordo should be emailed to support@exordo.com. Following verification, your account will be deleted from the Service within 30 days. Deleting your account on Ex Ordo means that you will no longer be able to access any conferences you had previously signed up for. Information deleted in this manner cannot be recovered once your account is cancelled.

You are responsible for deleting any conference-related material (e.g. abstracts, papers etc) that you have submitted to any active conference at the time of your request. The organiser of any such conference will be made aware of your cancellation request.

Information from the Ex Ordo platform that has been made available in the public domain with your consent or published outside the Ex Ordo platform with your consent cannot be deleted.

Ex Ordo may terminate your account at any time upon notice should you violate these Terms of Service or otherwise fail to comply with your obligations hereunder. If your account is dormant for a period of more than 2 years, we will contact you to ask if you wish for it to be retained or terminated.

All of your content will be immediately deleted from Ex Ordo upon termination of your account.

3. Content, Ownership and Prohibited Uses

Our Content. You expressly acknowledge that the Site, the Software and the Service developed by or on behalf of Ex Ordo each contain information, text, files, software, applications, code hidden text, databases, pictures, photographs, video footage, graphics, music, sounds and other material (the "Materials") that are protected by copyright, trade marks, trade secrets, patents, designs or other proprietary and intellectual property rights (the "IPR"), and that these IPRs are valid and protected in all forms, media and technologies existing now or developed later and that all right, title and interest in and to the Materials, the Site, the Software, the Service and all IPR therein are and shall remain the exclusive property of Ex Ordo.

Prohibited Uses. You will not at any time:

1. copy, licence, distribute, sell or otherwise market the Software or the HTML / CSS / JS / Server Side Source Code or visual design elements of the Service and/or the Site, or any part thereof, or authorise any third party to do any of the foregoing;

2. use the Software, the Service and/or the Site, or any part thereof, for any purpose or do any act which would or might infringe the Ex Ordo IPR;

3. use the Software, the Service and/or the Site, or any part thereof, to create, publish, post, upload, transmit, disseminate or endorse any message, data, information, text, name, software, graphics, files materials or other content that is unlawful, libellous, defamatory, profane, obscene, pornographic, indecent, harassing, threatening, harmful, invasive of privacy or publicity rights or for any other unlawful purpose;

4. transmit any worms or viruses or any code of a destructive nature when using or otherwise in connection with the Service, the Software and/or the Site; or

5. modify, adapt or hack into the Service or modify another website or service so as to falsely imply that it is associated in any way with the Service, Ex Ordo or any other Ex Ordo service.

Your Content. Your content is your responsibility. Ex Ordo has no responsibility or liability for it, or for any loss or damage your content may cause to you or other people, companies or organisations. You retain ownership of your own original data which is recorded in the Ex Ordo system. You are responsible for ensuring that it does not infringe the intellectual property, privacy or other rights of third parties.

We claim no intellectual property rights over the new material you independently create and provide to the Service. Your profile and materials uploaded remain yours. You will use the Software and/or the Service and exercise your rights under these Terms of Service in accordance with all applicable laws (including without limitation copyright laws).

Monitoring and Altering Content. Ex Ordo does not pre-screen content, but we reserve the right in our sole and absolute discretion to screen and/or remove or edit without notice any content posted or stored on the Site that is objectionable to us for any reason (or to appoint a third party to do any of the foregoing), and we may do this at any time. You are solely responsible for maintaining copies of and replacing any content you post or store on the Site.

Third Party Material. To the extent the Site, the Software and/or the Materials include or refer to any third party materials, the ownership of such third party materials shall be vested in the third party(s) concerned. Ex Ordo is in no way responsible for the content, accuracy or reliability of any such third party materials.

4. General Conditions

4.1 Disclaimer of Warranties and Limitation of Liability

Your use of the Service and the Software is at your sole risk. The Service and the Software is provided on an "as is" and "as available" basis. Ex Ordo does not warrant that

1. the Service and/or the Software will meet your specific requirements,

2. the Service and/or the Software will be uninterrupted, timely, secure, or error-free,

3. the results that may be obtained from the use of the Service and/or the Software will be accurate or reliable,

4. the quality of any products, services, information, or other material purchased or obtained by you through the Service and/or the Software will meet your expectations, and

5. any errors in the Service and/or the Software will be corrected.

This Conference Participant Privacy Policy should be read in conjunction with the Conference Participant Terms of Service available above.

Please note that your Conference Organiser may have additional policies that you need to agree to in order to participate in their conference. You should check with your Conference Organiser if any such policies exist. Ex Ordo is not responsible for the actions of individual Conference Organiser with regard to your information.

This Privacy Policy may change from time to time. View the latest version of the Conference Participant Privacy Policy.

By using any of the Ex Ordo web sites (in these terms we call these sites and any successor sites, and any software provided by Ex Ordo for use with the site, "Service", "Site", "Application", "Software" and in relation to Ex Ordo, "we", "us", "our" and terms of similar meaning), or any other services of Ex Ordo you are agreeing to the conditions set out in the Privacy Policy.

The Ex Ordo site may contain links to third party sites. This privacy statement does not apply to these sites and Ex Ordo is not responsible for the privacy practice or the contents of these third party websites.

Ex Ordo provide an application that facilitates conference management through the website accessible at www.exordo.com (the "Site").

For the purposes of Ireland's Data Protection Act 1998, Ex Ordo Limited, a company registered in Ireland under company registration number 503411 and having its registered office at Galway Technology Centre, Mervue Business Park, Galway, Ireland, is the data controller in relation to the personal data you disclose at www.exordo.com.

Privacy Promise: We respect your right to privacy and commit to protecting the personal information we collect from you through the following privacy principles:

1. You maintain ownership rights to your personally identifiable information.

2. You may access, modify or request the removal of your personal information at any time.

3. We will communicate our updated policies to our users and the public by posting a notice on the Site.

Collection and Use of Data: When you visit the Site, information such as the site that referred you here and your IP address may be automatically collected as part of the operation of the Site. Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our Site.

This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our website.

We may also collect from users of the application personal information related to academic conference management, including the person's name, email address, and professional affiliation. Users may, at their discretion, provide additional information such as abstracts, papers, presentations, and biographies as part of the conference management process.

We do not use our users. information for other purposes other than related to our site. We do not share personal information about users with third parties.

We do not aggregate (gather up data across all user accounts) information and provide information in a non-personally identifiable manner to advertisers and other third parties for promotional purposes.

We may use this information to:

1. Provide conference abstract management, paper submission, registration and programme services to you.

2. Enable your Conference Organiser and conference related personnel such as administrators and reviewers access to view your information for conference related purposes, e.g. to review and score your submissions.

3. Personalise the Site to your particular interests.

4. Generate user profiles.

5. Authenticate your visits.

6. Administer your account and customize the service we provide to you and other users.

7. Issue conference, service or system announcements to you.

8. Conduct research using the collected information to manage and improve our Site.

9. To facilitate analysis of software problems.

10. To assist in detection of fraudulent user actions.

11. Provide anonymous reporting for internal and external entities, including work with other vendors that help Ex Ordo with data analysis, for example for product efficacy studies and market analysis.

12. Aggregate non-personal data for reporting about the Site's usability, performance and effectiveness. It is used to improve the customer experience, usability and site content.

13. Check for possible conflicts-of-interest and to share the results with your Conference Organiser.

14. Share your dietary constraints and accessibility issues with your Conference Organiser.

15. Provide personal information in response to authorized information requests of governmental authorities or to comply with any law, regulation, subpoena, or court order.

Note: Each Conference Organisers has access to all conference-related data within their conference, including your personal information. Each Conference Organiser may have its own policy as to who may access conference related information. Please contact your Conference Organiser for further information on any additional conference specific policies. Ex Ordo is not responsible for the actions of individual Conference Organisers with regard to your information.

Security of Your Information: We take our security responsibilities seriously, employing the most appropriate physical and technical measures and require our hosting partner to exercise the same standard of care. Notwithstanding our commitment to protect your information, the internet by its very nature is such that no data transmitted over the internet can be guaranteed as entirely secure.