Ex Ordo

Reduce Conference Admin Time by 80%

Conference Admin is full of time consuming and repetitive tasks.
See how much admin time Ex Ordo will save you.

How many submissions do you think you'll receive?

  • 50
  • 100
  • 150
  • 200
  • 250
  • 300
  • 350
  • 400
  • 450
  • 500+
If you receive 300 submissions, Ex Ordo will eliminate 89% of your admin time.

See where Ex Ordo saves you time.

  • Collect Abstracts
    46 hours saved

    Manually

    • Setup an excel file to store the submissions.
    • Open each author’s email & check the format.
    • Verify the word count.
    • Contact authors if there is an issue.
    • Cut & paste title, text, author details etc. to Excel.
    • Save any file attachments and link to the Excel file.
    • Add all authors to mailing list.
    • Notify the authors of receipt.
    • Other general author enquiries.
    • If an author updates their submission, repeat!
    5 mins per submission x 300 submissions = 58 hours

    With Ex Ordo

    • Configure your online submission form (30 mins).
    • General Author Enquiries (e.g. "I'm really busy with my research, can I have an extension?")

    Everything else is automatedAuthors submit and update directly online, keeping your inbox clutter-free. They follow your submission form, which is validated by Ex Ordo. All authors and co-authors are notified automatically. All data is stored online, no version control needed.

    30 mins setup + 150 mins for general enquiries = 3 hours
    Total Time Manually
    50 hours
    Manually
    4 hours
    With Ex Ordo
    Total Time with Ex Ordo
    Total Time Saved
    46 hours
  • Online Peer Review
    46 hours saved

    Manually

    • Invite your reviewers individually.
    • Monitor uptake and record in Excel.
    • Match abstracts to most qualified reviewers.
    • Make sure each abstract has enough reviewers.
    • Ensure that reviewers are not overburdened.
    • Create a scoring system in Word/Excel.
    • Email the abstracts & scoring system to reviewers.
    • Monitor reviewer progress.
    • Remind and replace no-show reviewers.
    • Record the reviews as they arrive by email in Excel.
    3 mins per abstract x 300 submissions = hours

    With Ex Ordo

    • Create an online marking scheme (10 mins).
    • Send personalized invitations via Ex Ordo (5 mins).
    • General Reviewer Enquiries (e.g. "Could you re-assign some of my reviews to another reviewer?")

    Everything else is automatedReviewers confirm participation and areas of expertise online. Ex Ordo automatches submissions to reviewers (1-click). Automatic reminders keep reviewers on track. Reviewers grade submissions online.

    15 mins setup + 150 mins for general enquiries = 3 hours
    Total Time Manually
    50 hours
    Manually
    4 hours
    With Ex Ordo
    Total Time with Ex Ordo
    Total Time Saved
    46 hours
  • Accept & Notify Authors
    46 hours saved

    Manually

    • Combine the individual reviews for each abstract.
    • Calculate an overall grade for each abstract.
    • Create a PDF with abstracts and reviews/scores.
    • Email to the programme committee.
    • Record the decision on each abstract in Excel.
    • Add final chair comments on each abstract in Excel.
    • Email authors individually of decision and feedback.
    3 mins per abstract x 300 submissions = hours

    With Ex Ordo

    • Notify authors of decision (15 mins).

    Everything else is automatedReviews are automatically linked to each abstract online. Committee can see all reviews in a single dashboard view. Drill down into each abstract to see individual and combined scores, comments. Accept and reject with a simple drop-down menu.

    15 mins setup
    Total Time Manually
    50 hours
    Manually
    4 hours
    With Ex Ordo
    Total Time with Ex Ordo
    Total Time Saved
    46 hours
  • Collect Conference Material
    46 hours saved

    Manually

    • Email authors to submit final versions.
    • Request copyright disclaimers, source files.
    • Request biographies and presentation files.
    • Record in Excel as they arrive.
    • Monitor progress and send reminders.
    • Collect & transfer presentations to conference computers.
    2 mins per abstract x 300 submissions = hours

    With Ex Ordo

    • Set up Ex Ordo to collect conference material automatically (15 mins).

    Everything else is automatedAuthors are notified automatically. Authors upload final versions, copyright and source files directly to Ex Ordo. Automatic reminders keep progress on track. Zip presentations for easy transfer to conference computers with 1-click.

    15 mins setup
    Total Time Manually
    50 hours
    Manually
    4 hours
    With Ex Ordo
    Total Time with Ex Ordo
    Total Time Saved
    46 hours
Total Time
Manually
800 hours
With Ex Ordo
50 hours
Time Saved
750 hours
Ex Ordo saves you 80 of your time